This information is what your band or DJ will want to know. That said, we do not read band or DJ contracts for compliance with our venue policies.
Bands / DJs should contact the event planner for the schedule, including arrival time and when load-out must be complete. Please communicate your set-up and load-out time requirements to the planner so that events can run on time. Ruby's standard rental hours are published on this site.
Primary contact is with the event planner, not Ruby, as the planner will know the schedule, layout and other considerations.
Load-in/ out parking is behind Ruby. Entry is through the back door off the courtyard. Busses, band member's cars, etc. must re-park in free public spaces provided nearby. There are no stairs into the building.
Load-in and load-out often must occur in a span of as little as an hour. We usually have a hard out at midnight. If load-out extends beyond the close time, the client will be charged a late fee.
Ruby has one dressing room available to the client. It has a bathroom. To use the dressing room, you must have the client's approval. We ask that the dressing room be returned to the condition in which it was delivered.
Storage is minimal at Ruby and gear generally must be stored in your vehicle.
Any lighting, signage/ displays, etc. must be approved by Ruby as well as the client. No lighting remote controllers may be used as they may change the address of our in-house lighting (yes, even if the lighting is a different manufacturer).
Ruby does not provide microphones, cabling, physical mixing boards, monitors, subwoofers or band equipment other than the amplification/ speakers and direct boxes.
Sound mixing ability and a sound check with venue staff are required. NO EXCEPTIONS. Bands are required to have basic audio tech capabilities. The venue is not the sound engineer. Bands and DJs must acknowledge that a soundcheck has been completed to their and the client's satisfaction, after which there may be no meaningful changes to the mix.
Bands/ DJs are expected to use our speakers (mains). This minimizes set-up/ tear down times, frees the stage of valuable real estate for your singers/musicians, and allows us to control the maximum volume, if necessary.
There are two zones at the facility, both in the main hall - one directed toward the front entry and one directed toward the park doors. Either may be turned off at the band/ DJ request.
Ruby does not provide a stage as the room is not large (54' x 31'). If you require a stage, inform the client and give them the needed dimensions.
Most bands or DJs set up on the narrow wall opposite the entry or on the long wall as there are mixer inputs at both locations (10 channels on narrow wall, 2 on long wall).
Each of these locations has 2 medium JBL speakers above (4 total in room, 2 zones).
Each of the two common band/ DJ locations have at least 3 circuits.
Bands set up in one of the following 3 ways:
1. Ruby Mixing Board - Use our in-wall mixing board and mains, and mix from our dedicated band iPad.
2. Band's Mixing Board - Use your board and run XLR output to our mains. (You may use our subs and add your speakers if you think necessary.) This is the most common configuration.
3. Band's PA System - Use your board, mains, and subs. NOTE: This takes more time to set up, doesn't look great.
Given the size of the room, we recommend that bands not exceed 5 members.
Ruby does not supply monitors or subs.
Almost all DJs use our mains. Please be prepared to connect to our board which requires an XLR input. A Direct Box is often required to connect to your device.
We will set channel and master volume and you may adjust the volume from your device. You are responsible for the volume in the main room. Our system is mono, so only make ONE connection to our board.
